CAPITAL IMPROVEMENT PROGRAM COMMITTEE
TOWN OFFICE BUILDING
40 OLD FARMS ROAD
WILLINGTON, CT ~06279
MEETING MINUTES
Wednesday, January 18, 2012
Members Present: ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Members Absent:
Christina Mailhos, First Selectman John Patton - Chairman
Ken Schoppmann, Chairman Board of Finance~~~~~~~~~~~~~~~~~~~~Allen Furphy
Jim Poole, Vice-Chairman
Jim Bulick
Tyler Millix~- departed at 7:00 pm.~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Melissa Welsh~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Peter Latincsics
Donna Latincsics, Business Manager
Jim Poole called the meeting to order at 6:34 pm.
1. Approval of Minutes
Motion to approve the Special Meeting minutes of January 2, 2012 was made by Peter Latincsics, Jim Bulick seconded. ~All were in favor, motion carried.
Motion to approve the Special Meeting minutes of January 9, 2012 was made by Christine Mailhos, Jim Bulick seconded with the following amendments. ~All were in favor, motion carried. Jim Poole and Melissa Welsh abstained.
The meet was not a Special Meeting.
Page 5 - last paragraph, second to last line, should read:
technology line items are not something that should be on a CIP plan......
Ken Schoppmann arrived at 6:50 pm
2. Set level of General Fund Spending
Chairman Schoppmann reviewed for the Committee the mitigating factors that would affect the General Fund. He referred to the Debt Table that Donna Latincsics passed out at the last meeting. Which gives us a history of what we have spent in the past and where we are starting this budget which is $377,000, of which $317,000 was the debt side, available balance which is $60,000 which is split between reserve 4 Capital Projects.
CIP Committee~~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~~~~~~~~~~~~ ~ -2-~~~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~~ ~ January 18, 2012
In order to increase this balance it would probably result in a tax increase. He then reviewed the revenues. The grand list should provide $70,000 or $80,000 worth of new tax revenues. There is nothing coming from the State. Our revenue source are flat.
Our General Fund Balance which is $1,700,000 to start the year. We have applied $260,000 to make the 2011/2012 budget balance. Chance are we will not use the $260,000. He then spoke of the collection rate usually exceeding the 99%.
Tyler Millix departed the meeting 7:00 pm.
The discussion continued with Chairman Schoppmann. We also approved $50,000 to do Burma Road. The tax sale will go back into the General Funds. The Board of Education will have a large sum returned to the General Fund in the range of $200,000.
Region 19 will probably be unfavorable this year. He was told they were up to 66 Columbia students. Which would help make up for the Federal Stimulus money that they wouldn't be getting this year. He hasn't had a chance to get the exact numbers. The Willington Board of Education is possibly talking a .66 increase.
He asked if we funded the CIP the same as last year what can we get for that. Anything beyond that would have to be funded from a different source in the General Fund or put into the Selectman's budget as an increase on a line item which translates into a tax increase. Discussion followed.
3. Final selection of projects to fund.
The Committee then started going down the list that had previously been voted upon to be added.
- Computer purchases Center School and Hall Middle School - $15,000
Discussion was held concerning keeping this on the CIP plan or if it should be an operating expense that should be transferred into their budget. Selectman Mailhos asked why all the buildings in Town are not included. Chairman Schoppmann asked the Board of Education for a more comprehensive plan.
Vice Chairman Poole asked for a vote on whether to keep this in the CIP request. All voted no to carry this as a CIP item.
CIP Committee~~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~~~~~~~~~~~~ ~ -3-~~~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~~ ~ January 18, 2012
- Paint and carpet classrooms - $10,000
Vice Chairman Poole asked for a vote on keeping this item in CIP. Vote was taken, all voted no, item was removed.
- Parking Lot Center School - $70,000
Vice Chairman Poole asked for a vote on keeping this item in CIP. Vote was taken, all voted yes, item remains.
- Willington Hill Fire Dept - Refurbish 1996 Rescue #149 - $60,000
Vice Chairman Poole explained what the project included. Selectman Mailhos and Chairman Schoppmann both said that this should be an off budget item to be covered by the Emergency Services Fund.
Vice Chairman Poole asked for a vote on keeping this item in CIP as an off budget item. Vote was taken, 5 voted yes, 1 no, item remains.
- Willington Fire Dept #1 - Replace 1980 Engine Tank #213 - $575,000
Vice Chairman Poole asked for a vote on keeping this item in CIP as an off budget item to be leased. Vote was taken, 4 voted yes, 2 no, item remains.
- Willington Hill Cemetery Road extension - $16,000
Vice Chairman Poole asked for a vote on keeping this item in CIP, all were in favor, item remains.
- Public Works Fuel Management System Upgrade - $14,000.
Vice Chairman Poole asked for a vote on keeping this item in CIP. Vote was taken, all were in favor, item remains.
- Purchase Additional Backhoe - $120,000
Chairman Schoppmann asked how this would help the Town. What couldn't we get done with the current backhoe. Lynn Nicholls said culverts and catch basins. Discussion continued. Lynn added that there is a safety issue with the existing backhoe. It does not have lifting power.
CIP Committee~~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~~~~~~~~~~~~ ~ -4-~~~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~~ ~ January 18, 2012
Vice Chairman Poole asked for a vote on keeping this item in CIP. Vote was taken, 1 voted yes, 5 no, item was removed.
- Replace Electronic Equipment - $14,105
Vice Chairman Poole asked for a vote on keeping this item in CIP. Vote was taken, 5 voted yes, 1 no, item remains.
- Turnpike Road Phase IIA - $185,000
Chairman Schoppmann asked if it was possible to differ this to the following year. Discussion followed considering Phase I is not complete yet. Discussion followed.
Vice Chairman Poole asked for a vote on keeping this item in CIP. Vote was taken, all were in favor, item remains.
Donna Latincsics was asked to have all the requested projects added to the spread sheet. The next meeting will be on January 23rd in which the plan will be put into a document.
4. Adjournment
Vice-Chairman Poole adjourned the meeting at 8:48 pm.
Respectfully submitted,
Debra Hlobik
Recording Secretary
| 
